Time Management – Part 3


5 Tips for Energy Management

There are many time management tools and methods that help you to control time more effectively. These are essential, but by themselves, they are not enough. You need to combine time management with energy management. You may have the best to do lists, task sheets, worksheets, & priority tasks organizers, which all are necessary. However, if your level of energy gets low and you start to feel the burden of those heavy tasks, by the end of the day these factors will affect you physically, mentally, and emotionally. You need a system not only to minimize workloads but also to manage effectively your energy in order to be able to deal with all pressures of time.

 

 

Important Tips for Energy Management:

1-Minimize distractions and interruptions:

Not only distractions are time wasters but also they may drain your energy. Once you are focused on one task, you will need to limit or eliminate interruptions. Close your door. Close your internet connection and switch off your phones. Technology is useful for many things, but sometimes you need to stay away from TV, computer, smart phone, & mp3 players. If distractions cannot be limited, try to schedule them in your To Do List. This way, you can deal with them with lower priority without interference with your work.

 

 

2- Organize your work conditions/environment:

Organizing your space helps you to minimize stress level and better focus on your work. Make sure that your work area is well organized, and suits your type of work. Arrange your desk so that your back is to the traffic flow. Arrange your desk and take off unimportant files and keep only stuff important to work. You need to create a clutter-free environment. Some people need a quiet setting to concentrate. Others may work best with background music. Find what is best for you.

 

 

3-Organize your work according to your energy level:

There are times when you feel like it, and other times when you don’t. Sometimes your energy level is low or your attitude is off. You are human. Sometimes you don’t want to do anything. People are different in their energy timetable. Some are morning people. Others are night people. One way to deal with different energy levels is to find out your optimum energy level and then schedule your main tasks accordingly. You can schedule routine tasks for your low-energy periods. Use your energy cycle to your advantage.

4-Take repeated breaks:

Take brief breaks, and rest for about 5 minutes away from your task. Take breaks every 60-90 minutes. Take more breaks whenever you notice signs of low energy such as yawning, restlessness or lack of concentration.

 

 
5- Mental Conditioning:
 

You need to get rid of limiting beliefs about not having enough time. It is true that time is getting shorter given our fast-paced lives. It is true that the frenetic pace of the digital age of the 21st century has made time and energy among the most in-demand commodities. However, this limiting belief will waste more of your energy, and you end up in low performance. The concept of time is mental. Your mental attitude towards time is very important. It is the realization that you are in control of your day. According to Stephen R. Covey “The key is in not spending time, but in investing it.”

 

 

Conclusion:

Time management is not taught in schools but is something you have to learn. We realize that we cannot do everything. We know that time is limited within any 24 hours. But we learn helpful tools that allow us to manage time more effectively. As Napoleon Hill said “Don’t wait. The time will never be just right”. Combining those tools with energy management is the key. Mastering the skill of time management with energy, will enhance our lives towards better performance, health and happiness.

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